Best RFQ software, compared on how it reaches suppliers.
Ten ways to send requests for quotation, from supplier portals to your own mailbox. Every fact about another tool comes from its own website, checked in November 2026.
What is the best RFQ software?
The best RFQ software is the one your suppliers actually answer. Most tools send suppliers a link to a portal or a response page; a few send a normal email. The other differences are price, whether the quotes are compared for you, and whether the tool helps you find new suppliers or only invites the ones you already have.
We make PROCAI, so weigh our view accordingly. For every other tool on this page, the facts and prices come only from that vendor's own website, and a price is shown only where the vendor publishes one. TeamProcure and WorkFish belong to the same company, so they appear once.
RFQ software at a glance.
Prices as published by each vendor in November 2026. Where a vendor does not state something, the table says so.
| Tool | Built for | Pricing (as published) | How RFQs reach suppliers |
|---|---|---|---|
| PROCAI | Buyers sending RFQs to suppliers they found or already know, in Arabic and English | Free plan with 30 RFQs a month, no card. Starter $20 a month with 100 RFQs. Sending never costs credits | A normal email from your own Gmail, Microsoft 365 or SMTP address. Suppliers reply as usual, with no portal |
| Quotable | Importers, exporters, manufacturers and distributors buying across markets | Free plan at $0. Paid plans published, but the page showed two different price sets in November 2026 | A secure link, and suppliers quote without an account. The sending address is not stated |
| TeamProcure | Procurement teams running sourcing events, with a pricing matrix and a negotiation room | RFQ plan $500 a month for 3 users. 14 day free trial | Supplier invites and a supplier portal. WorkFish belongs to the same company |
| Weproc | Companies in France that want source to pay made and hosted in France | Starter €75 per user a month excl. VAT with RFQs included, from 2 users | An email invitation with a link to its supplier portal |
| Prokuria | Procurement teams in airlines, construction, manufacturing, retail and pharma | Not published. The estimator shows a price after you enter an email, and there is usually an implementation fee | An email invitation with a link to a private response page. Suppliers need no account |
| Tradogram | Growing procurement teams that want requests, orders and payments in one place | Essentials $99 a month with RFx as an add on. Premium is a custom quote with RFx included | A dedicated supplier portal |
| Precoro | Finance and procurement teams at mid sized and multi entity companies | Core from $499 a month and Automation from $999 a month, billed annually. Automation lists RFPs | A self service supplier portal |
| ProcureKey | Sourcing teams in construction, energy, manufacturing, healthcare and government | Not published. 7 day free trial with no card | A dedicated vendor portal with deadline reminders |
| SourceDay | Manufacturers and distributors keeping buyers, suppliers and the ERP in sync | Not published. Demo only | Inside SourceDay, where suppliers submit and update quotes |
| Email and a spreadsheet | One off requests to a handful of suppliers | Free | Your own email, with every reply logged and compared by hand |
Three ways RFQ software reaches suppliers.
The channel decides who replies, so check it before the feature list.
Supplier portals
- TeamProcure, Tradogram, Precoro, ProcureKey and SourceDay collect quotes through a supplier portal
- Responses arrive in a fixed structure, which makes line by line comparison easier
- A supplier who has never heard of you has to open a link and fill in a form
- Works best with a fixed supplier panel that already uses your portal
Email with a link
- Weproc and Prokuria send an email invitation with a link to a response page
- Prokuria states that suppliers need no account and are not charged to respond
- Quotable sends a secure link that needs no supplier login
- None of the three states that the email leaves from the buyer's own mailbox
Your own mailbox
- PROCAI sends each RFQ from your own Gmail, Microsoft 365 or SMTP address
- Suppliers reply to a normal email, with no portal and no login
- Replies, bounces and silent suppliers are tracked against the RFQ
- Quotations go into one comparison sheet, checked against each printed total
How to choose RFQ software, in four steps.
Test it on a real request, with real suppliers.
- 1
Count your suppliers
Write down how many suppliers you ask per request and how many of them are new each time. A portal suits a fixed panel. A supplier who does not know you yet is more likely to ignore a login page than an email.
- 2
Check how the RFQ is sent
Confirm on the vendor's own site whether suppliers get a portal link, a response page or a normal email, and from which address. That decides whether your request reads as a real enquiry.
- 3
Check what happens to the replies
Ask whether quotes arrive structured, whether PDF and Excel attachments are read, and whether the comparison sheet is built for you or typed by hand.
- 4
Price the plan you would really use
Several tools sell RFQs as an add on or start at a few hundred dollars a month, and some publish no price at all. Compare the plan that includes RFQs, not the entry plan.
When PROCAI is not the best RFQ software.
PROCAI is built for buyers who send RFQs by email and compare the quotations. Pick something else if one of these describes you.
- You need sealed bids, weighted scoring or a negotiation room. Tradogram, Weproc and ProcureKey state weighted scoring, and TeamProcure lists a negotiation room.
- You want every supplier to answer inside a portal. TeamProcure, Tradogram, Precoro, ProcureKey and SourceDay describe one; PROCAI has none.
- You need RFQs, purchase orders, invoices and payments in one system. Precoro and Tradogram cover requests through to invoices; PROCAI ends at the purchase decision.
- You send one or two requests a year. An email and a spreadsheet are enough.
RFQ software, answered.
What is RFQ software?
Software that sends a request for quotation to several suppliers, collects their quotes against that request and helps you compare them. Tools differ mainly in how the request reaches suppliers, through a portal, a response link or a normal email, and in whether they read and compare the quotations for you.
Which RFQ software is free?
On their own websites in November 2026: the PROCAI Free plan includes 30 RFQs a month with no card, and Quotable has a free plan at $0. TeamProcure offers a 14 day trial and ProcureKey a 7 day trial with no card. The others offer a demo or a quote.
How much does RFQ software cost?
As published in November 2026: PROCAI Starter is $20 a month with 100 RFQs, Weproc is €75 per user a month, Tradogram Essentials is $99 a month with RFQs as an add on, TeamProcure's RFQ plan is $500 a month for 3 users and Precoro starts at $499 a month billed annually. Prokuria, ProcureKey and SourceDay do not publish prices, and Quotable showed two different price sets.
Can RFQ software send from my own email address?
PROCAI sends every RFQ from your own connected Gmail, Microsoft 365 or SMTP mailbox, so suppliers see a normal email from you and reply to it normally. None of the other tools on this page states this on its website: most send a portal or response link, and the sending address is not stated.
Which RFQ software helps find new suppliers?
PROCAI finds suppliers for a product and country from business listings and company websites, with their contact details, and you then send one RFQ to the shortlist. Among the others, ProcureKey suggests suppliers from your own history, Quotable offers a managed sourcing service, and Tradogram and Prokuria mention supplier discovery without detail.
Does any RFQ software work in Arabic?
PROCAI has a full Arabic interface and reads Arabic and English quotations, including Arabic Indic numerals. None of the other tools on this page lists Arabic on its website, which means not stated rather than not supported, so ask each vendor and test it with an Arabic speaking supplier before you decide.
Send your next RFQ from your own mailbox.
The Free plan includes 30 RFQs a month to up to 20 suppliers each. No card.