How to request Industrial Valve quotations
A ready to copy RFQ template written by a procurement engineer, with a line by line explanation of each ask. Free to use, no account, no attribution.
Industrial Valve RFQ template
Subject: RFQ for industrial valves, [project name], [city, country]
Dear Supplier,
We are requesting a quotation for industrial valves for a project in [city, country].
• Valve type: [ball / gate / globe / butterfly / check / control]
• Size and pressure class: [e.g. DN50, PN16 or 2 inch, ASME Class 150]
• Body and trim material: [e.g. WCB carbon steel body, stainless steel trim]
• End connection: [flanged / threaded / butt weld / wafer]
• Operation: [lever / gear / electric actuator / pneumatic actuator]
• Design and test standard: [e.g. API 6D / ASME B16.34, tested to API 598 or EN 12266]
• Quantities:
[ __ pcs of size __ ]
[ __ pcs of size __ ]
• Delivery: [ex works / delivered to [address]]
• Required delivery date: [date]
• Payment terms: [e.g. 30 days from delivery]
Please provide:
1. Unit price per valve, stating type, size, pressure class and body material
2. Brand, model and country of manufacture
3. Datasheet and the design and test standard the valve meets
4. Actuator and accessories priced separately
5. Price basis, ex works or delivered
6. Lead time from purchase order
7. Warranty period and offer validity
Regards,
[Name], [Company]What to ask for, and why
The numbered list at the bottom of the template is what makes replies comparable. Each line is routinely left out of quotations, and routinely decides which offer is really the cheapest.
01Unit price per valve, stating type, size, pressure class and body material
A carbon steel valve and a stainless steel valve of the same size are not the same price or the same product. Until every price names its type, class and material on the face of the offer, the cheapest line on the table may simply be a lower specification.
02Brand, model and country of manufacture
Valves of the same description vary widely in quality and spare parts support. Naming the brand and model lets you check the datasheet and compare like with like, and it stops a quoted brand from being swapped at delivery.
03Datasheet and the design and test standard the valve meets
A pressure test certificate to the stated standard is what tells you the valve will hold at its rated class. Asked at quotation stage it is priced and committed; asked at delivery it becomes an argument.
04Actuator and accessories priced separately
On automated valves the actuator, positioner and limit switches can cost more than the valve itself. A lump sum hides that, and an itemised offer is the only kind a comparison sheet can read line by line.
05Price basis, ex works or delivered
Freight and duty on heavy valves are a real share of the cost. A lower ex works price can lose to a higher delivered one once transport is added, so state which one you are being quoted.
06Lead time from purchase order
Larger sizes and special materials are often made to order. A cheap valve that arrives after the pipework is installed costs more than a dearer one that arrives on time.
07Warranty period and offer validity
Two offers at the same price with different warranty cover are not the same offer, and a short validity can expire before your approval cycle finishes.
Send it to every supplier at once.
Paste this into twenty separate emails, or let PROCAI send it once from your own Gmail or Outlook address and track every reply, bounce and silent supplier. Sending RFQs never costs credits.
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