How to request CCTV Camera quotations
A ready to copy RFQ template written by a procurement engineer, with a line by line explanation of each ask. Free to use, no account, no attribution.
CCTV Camera RFQ template
Subject: RFQ for CCTV cameras, [project name], [city, country]
Dear Supplier,
We are requesting a quotation for CCTV cameras for a project in [city, country].
• Camera type: [dome / bullet / PTZ / turret]
• Resolution: [e.g. 4 MP / 5 MP / 8 MP]
• Indoor or outdoor: [indoor / outdoor, IP66 or IP67]
• Night vision range: [e.g. 30 m infrared]
• Recorder and storage: [NVR with __ channels, __ TB, __ days of recording]
• Compatibility: [ONVIF / existing system brand]
• Quantities:
[ __ cameras of type __ ]
[ __ NVR ]
• Installation: [supply only / supply and install at [address]]
• Required delivery date: [date]
• Payment terms: [e.g. 30 days from delivery]
Please provide:
1. Unit price per camera, stating brand, model, resolution and lens
2. Recorder, hard drives and licences priced separately
3. Recording days at the quoted resolution and frame rate
4. Installation, cabling and configuration itemised
5. Warranty period and who provides local support
6. Lead time from purchase order
7. Offer validity period
Regards,
[Name], [Company]What to ask for, and why
The numbered list at the bottom of the template is what makes replies comparable. Each line is routinely left out of quotations, and routinely decides which offer is really the cheapest.
01Unit price per camera, stating brand, model, resolution and lens
Two 5 MP cameras can differ in sensor, lens and low light performance. Brand and model on the offer let you check the datasheet, and stop a quoted model from being swapped at delivery.
02Recorder, hard drives and licences priced separately
The recorder, storage and software licences are often where offers differ most. A lump sum hides them; an itemised offer can be compared line by line.
03Recording days at the quoted resolution and frame rate
Storage decides how many days of footage you keep. Asking for the number of days at your settings makes two storage offers comparable.
04Installation, cabling and configuration itemised
Cable runs, brackets and setup can cost as much as the cameras. Itemised installation is the only way to see which offer is really cheaper.
05Warranty period and who provides local support
A camera that fails with no local service partner is an empty warranty. Ask who repairs or replaces it, and for how long.
06Lead time from purchase order
Projects wait on the cameras before handover. The cheapest offer that arrives late is not the cheapest.
07Offer validity period
Electronics prices change often. A short validity can expire before your approval finishes.
Send it to every supplier at once.
Paste this into twenty separate emails, or let PROCAI send it once from your own Gmail or Outlook address and track every reply, bounce and silent supplier. Sending RFQs never costs credits.
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